How much does a complete new business IT setup cost?

For a typical 5-person business, expect a one-off setup fee of £1,500-3,000 covering Microsoft 365 configuration, laptop setup, security baseline, and backup. Then £50-80 per user per month for ongoing managed support. Hardware (laptops, screens, etc.) is on top - we'll quote based on your needs.

How quickly can you get us up and running?

We can have Microsoft 365 configured and laptops ordered within a week. Total setup from first call to fully working typically takes 2-3 weeks, depending on hardware lead times and internet installation schedules.

Almost certainly not. Most new businesses work perfectly well with Microsoft 365 (cloud email, file storage, Teams) and business-grade laptops. We only recommend servers when there's a genuine need - specific software, large local data requirements, or regulatory mandates.

Can you help us choose a business internet provider?

Yes - we're provider-agnostic and source from multiple carriers. We'll recommend the right product (FTTP, leased line, 4G/5G backup) for your location and needs, and project-manage the installation.

We're moving from another area - can you take over from our current IT provider?

Absolutely. We handle provider transitions regularly. We'll coordinate with your current provider for a smooth handover of Microsoft 365 tenancy, domain names, and any other services. See our switching guide for more details.

Setting Up IT for Your New Business?

Starting a business is exciting. Setting up IT doesn't have to be overwhelming. Whether you're a newly formed company, a management buyout team, or an established business relocating to our area - we build your entire technology foundation so you can focus on what you do best. No jargon, fixed prices, and everything just works from day one.

Get a Free New Business IT Consultation Call 01584 517 234

Does This Sound Familiar?

Common signs you're experiencing this issue

Just registered a company and need to get everyone set up
Moving from a large employer and need to replicate enterprise IT on an SMB budget
Relocating to Shropshire, Herefordshire, or Worcestershire and need local IT support
Currently using personal email and consumer tools for business
Growing from a home office to a proper business premises

What's Causing This?

Understanding the root causes helps find the right solution

Where to Start?

Laptops, email, phones, security, backup, internet, printers - the list feels endless. Without experience, it's easy to over-spend on things you don't need or under-invest in things you do.

Consumer vs Business

Gmail, Dropbox, and a home router got you started, but they won't scale. Business tools offer security, collaboration, compliance, and professionalism that consumer products can't match.

Security From Day One

New businesses are increasingly targeted by cyber criminals because their defences are typically non-existent. Starting with proper security is far cheaper than retrofitting it after an incident.

Budget Pressure

Every pound matters in a new business. You need enterprise-quality IT without enterprise pricing. That means smart choices about what to invest in now and what can wait.

How We Can Help

Practical solutions to resolve your issues

Discovery Call

We learn about your business, your team size, your working patterns, and your growth plans. Then we design a technology foundation that fits your budget and scales with you.

Complete Setup

Microsoft 365, laptops, security, backup, phone system, internet - we procure, configure, and deploy everything. Your team just logs in and starts working.

Fixed-Price Package

No hourly rates, no scope creep. We quote a fixed price for the complete setup and a clear monthly fee for ongoing support. You know exactly what you're spending.

Growth Ready

We build your systems to scale. Adding a new starter takes minutes, not days. Opening a second site connects easily. Your IT grows with your business.

What Every New Business Needs (And What Can Wait)

Essential From Day One:
- **Microsoft 365 Business Premium** - Professional email (@yourdomain.com), Teams for communication, SharePoint for file storage, and built-in security (MFA, Intune, Defender). This single subscription replaces a dozen consumer tools.
- Business-Grade Laptops - Our Hardware Procurement service sources Dell business machines pre-configured with your company settings. Staff open the box, log in, and everything is ready.
- Cyber Security Basics - MFA on every account, proper password policies, and endpoint protection. Non-negotiable, even for a two-person startup.
- Backup - Your data needs protecting from day one. We configure cloud backup so that files, emails, and settings are automatically protected.

Nice to Have Early On:
- Cloud Phone System - A proper business phone number with a cloud-based system (Yeastar, Teams Voice, or a hosted platform). We recommend app-based calling so your number works from any device without renting desk phones.
- Business Internet - If you're moving into an office, we'll source and project-manage your broadband or leased line installation.
- Structured Cabling & WiFi - If your new premises need network infrastructure, we design and install enterprise WiFi and structured cabling.

Can Wait Until You're Established:
- **Cyber Essentials Certification** - Important for winning contracts, but you need a stable IT setup first. We can certify you once everything is bedded in.
- Advanced Security Tools - Application control, EDR, and SIEM can come later as you grow. The basics protect you now.

What Sets Us Apart for Startups

We're a small business ourselves. We started Fresh Tech from scratch and understand the pressure of every purchasing decision when revenue is still building. We'll be honest about what you need now and what can wait. We won't sell you a server when SharePoint will do. We won't push premium licences when standard is sufficient. And our pricing is designed to be affordable for growing businesses.

Frequently Asked Questions

Common questions about this issue

Ready to Fix This?

Let's get your IT working properly

Get a Free New Business IT Consultation View Pricing

Trusted By Local Heroes

Don't just take our word for it.

"Well all I can say is a big shout out to Sam James BSc at Fresh Tech for literally swooping into rescue🦸‍♂️ my computer from being hacked within seconds. Thank goodness I outsource to companies who know what they are doing."

Carole Aveson

CAA Administration Services